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POSTAGE resource HUB

Your go-to destination for all things postage! Simplify your mailing operations, stay updated on USPS changes, and find expert tips to save time and money. Whether you're managing domestic or international mail, our resources help you streamline every step of the process.

What is Intelligent Mail Indicia (IMI) Compliance?

The USPS introduced Intelligent Mail Indicia (IMI) to replace the outdated Information Based Indicia Program (IBIP). IMI offers businesses a more secure, efficient way to manage postage with benefits like automated refunds, detailed reporting, and better regulatory compliance.

Why It Matters
Enhanced security for mailing systemsAccurate shipping/mailing pricingImproved operational efficiency

USPS Postage Rate Changes

Stay informed about the latest USPS rate adjustments, including updates on stamps, metered mail, packages, and specialty services. Effective January 19th, 2025, USPS has implemented significant changes. Ensure your Quadient postal meter is connected to the internet for seamless rate updates.

View Full Details

Average Increase

3.9%

USPS Ground Advantage

Average Increase

3.2%

Priority Mail Service

Average Increase

3.2%

Priority Mail Express Service

Average Increase

9.2%

Parcel Select

What does this mean for your CBS machine?

Central Business Systems, Inc. is the premier Quadient dealer of the Kentucky, West Virginia, Ohio, and Indiana.

It is important to note that all Quadient postal meter bases should always remain connected to the Internet to ensure proper function and automatic updating. Quadient will have the new postal rates (rate file) ready a week or so before the change. If your machine is always connected, your postal meter will download the new rate file automatically once it is released from Quadient, it will then activate the new rate file on the day the rate change takes effect. If you are NOT always connected or still connecting via a modem, you must perform a generic call. You may also experience longer-then-usual download transactions or require multiple attempts to upgrade successfully.

How to Mail Smarter and Save Money

Even with postage rate increases, you can optimize your mailing operations to cut costs and increase efficiency. Explore these practical tips to stay ahead:

Compare Rates

Shop around! Don’t feel obligated to stick with one carrier for all your shipments. Compare rates from various carriers to find the most cost-effective option that still meets your service needs. Think of it like any other purchase—find the best value for your budget.

Embrace Digital Solutions

Streamline your mailing process by using cloud-based mailing software like Quadient Impress. As a trusted Quadient dealer, CBS offers tools that allow you to send one or thousands of letters in minutes—all from the comfort of your desk. Your data is securely hosted in state-of-the-art data centers with redundant infrastructure and SSL encryption, ensuring safe and seamless operations.

Leverage Shape-Based Pricing

Mail pieces that exceed specific dimensions are classified as a larger shape, resulting in higher postage costs. Avoid surprises by ensuring your mail fits within USPS-approved dimensions. Access our free Shape-Based Pricing template to ensure accurate pricing for your mail.

Optimize Dimensional Weight

USPS calculates postage based on size, thickness, and weight, particularly for parcels. Reduce costs by using flat-rate boxes whenever possible, selecting the smallest box that fits your item, and utilizing USPS-compliant shipping software for accurate pricing and discounts.

Take Advantage of Commercial-Base Pricing

Unlock commercial-based discounts by adhering to USPS guidelines for mailing shapes and sizes. Our Shape-Based Pricing template can help you identify cost-saving opportunities while ensuring your mail is within specifications.