Welcome to the CBS Postage Rate Change Resource Corner

During the year, the USPS files its mailing and shipping rate changes to the Postal Regulatory Commission (PRC). These changes can affect everything from the price of a stamp, metered mail rates, package and specialty mail services. Our resource corner outlines all of the changes so you can stay informed.

Attention Mailers: USPS announced a major rate change event - Effective July 10th, 2022

USPS Price change is scheduled to take effect on July 10, 2022. The new prices indicate a rate increase on some mail products, including a two-cent increase in the price of a First-Class Mail Forever stamp from 58 cents to 60 cents

If your company is still using stamps to send business mail, now is the perfect time to explore ways to offset the cost of these rate increases. Right now, you’ll save 3 cents on every letter you mail and you can only get that discount with a meter!

Reach out to a mail expert with any questions.

What does this mean for your CBS machine?

Central Business Systems, Inc. is the premier Quadient dealer of the Kentucky, West Virginia, Ohio, and Indiana.

All rate and software updates are optimized for high-speed Internet connections to expedite downloads. If you are still connecting via a modem, you may experience longer-then-usual download transactions or require multiple attempts to upgrade successfully. We encourage you to upgrade to a network connection immediately to fully utilize the enhanced communications of your equipment, and CBS is offering free network assessments to interested businesses. Please contact our Managed IT Team of Consultants today at managedit@cbsedge.com to find out if you are getting the most out of your network connectivity. 

It is important to note that all Quadient postal meter bases should always remain connected to the Internet to ensure proper function and automatic updating. Quadient will have the new postal rates (rate file) ready a week or so before the change.

If your machine is always connected, your postal meter will download the new rate file automatically once it is released from Quadient, it will then activate the new rate file on the day the rate change takes effect.

If you are NOT always connected or still connecting via a modem, you must perform a generic call. You may also experience longer-then-usual download transactions or require multiple attempts to upgrade successfully.

To perform a generic call:

  1. Press the “Menu” button.
  2. Select “Supervisor Mode” and press the “OK” button.
  3. Enter the code 09430 and press the “OK” button.
  4. Select “Online Services” and press the “OK” button.
  5. Restart the postal meter once the software update is complete.

To perform a generic call for those who can’t go into “Supervisor Mode”:

  1. Press the “Menu” button.
  2. Select “Online Services
  3. Select “Generic Call
  4. Select “OK” to confirm.
  5. If the postage machine send you an error message, please call our team to assist you.

To conduct a postal inspection, please follow these steps:

  1. Press the “Funding” button. This button looks like a stack of coins
  2. Select the “Audit” or “Postal Inspection” option from the menu.
  3.  Select “OK” to confirm

What You Can Do to Mail Smarter

Just because the rate has increased doesn’t mean you can’t streamline your mailing operations to save money! Here are some valuable mailing tips to keep your costs low even when postage increases.

1. Compare Rates from All Carriers

Rate shopping is completely normal! Just because you used one carrier for a certain shipment doesn’t mean that carrier will always be the best option for your shipping needs. Feel free to treat postage rates like any other purchase! Compare the rates from different carriers, then select the carrier that fits in your budget while also providing high quality customer service. 

2. Shape-Based Pricing

When a piece of First-Class Mail exceeds the maximum length, height, or thickness of one shape, it is classified and priced as the larger shape. In order to make sure your mailing pieces are being charged what you perceive to be the accurate price, you need to make sure your mail pieces fit within the required dimensions. Click here to get your free Shape-Based Pricing template. shape based pricing guide Here are some dimensions to keep in mind:

  1. Minimum mailable size for mail pieces is 1/4″ thick or less, is 5″ long x 3 1/2″ high x .007″ thick.
  2. Maximum size for postcards is 6″ long x 4 1/4″ high x 0.16″ thick.
  3. Maximum size for letters is 11 1/2″ long x 6 1/8″ high x 1/4″ thick.

 3. Go Electronic

You can use a cloud mailing software to automate or outsource your mailing needs. As a premier Quadient dealer, CBS uses Impress. Impress gives you the power to send mail in just a few clicks without leaving your desk. Send one, hundreds, or thousands of letters in minutes. All of your data is hosted in a state-of-the-art, secure data center. Impress utilizes redundant infrastructure to guarantee continued power supply and network connectivity Finally, Impress contains a secure SSL data transfer, which is the same technology used for online payments.

4. Dimensional Weight

To help reduce processing costs, the USPS uses size, thickness, and weight to determine the postage value of parcels. With this in mind, use USPS compliant shipping software to minimize mistakes and get commercial based discounts even on flat rate boxes. You can also use the smallest box possible in order to cut out costs. If your mail piece will fit, use flat-rate boxes. Flat-rate boxes are charged one flat rate and are not subject to DIM pricing.

5. Commercial Base Pricing

Make sure when you rate shop, you don’t forget about Commercial Base Pricing (CBP). If you aren’t aware, Commercial Base Pricing is a discounted rate offered to USPS customers who purchase and print shipping labels with online postage providers. These discounts are available for the following USPS mail classes: First Class Package Service, Priority Mail, Priority Mail Express, First Class Package International Service, Priority Mail International, Priority Mail Express International and Global Express. Commercial Base Pricing prices are usually lower than retail postage rates, so remember to leverage this!

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