Start by Implementing a system to accurately track and analyze printing expenses. Next, create budgets specifically allocated for printing expenses. Finally, enforce restrictions on excessive printing and color usage.
Utilizing cost allocation software or systems that track printing usage by department. Implementing chargeback mechanisms based on actual printing usage. Integrating printing cost data with existing accounting or cost management systems.
Conducting training sessions to raise awareness about the environmental and cost implications of excessive printing. Implementing rewards or recognition programs for departments or individuals who demonstrate efficient printing practices. Setting clear printing guidelines and policies that outline acceptable usage limits and procedures.
MANAGED PRINT SERVICES | DOCUMENT AUTOMATION | SHARP MULTI-FUNCTION | REMOTE PRINTING & MAILING
One area of business that is often overlooked is your print environment. Many companies are astonished with the inefficiencies and excessive expenses uncovered by our Managed Print Services (MPS) Analysis to create virtually the most strategic, smartest and sharpest print environment imaginable. This comprehensive analysis delves into the intricacies of MPS, highlighting its significance, benefits, and strategies for implementation.
Rules-Based Printing promotes good printing behavior, deters overspending, reduces waste, and simplifies accounting/budget processes. Print jobs are analyzed and routed to a particular device based on a set of predetermined rules and conditions. Employees receive notifications anytime a less efficient machine is chosen or a document is unnecessarily printed in color. Printing costs are allocated to departments or cost centers and generate reports summarizing activity.
Most data collection options offer only one-way communication. Our approach gives you two-way communication between your accounting and dispatch systems. This two-way communication streamlines business processes and eliminates overhead related to meter billing, supply reorder processing, service deployment, purchasing, and managed print services assessment and proposals.
Every company should have an advocate continuously looking to reduce costs, increase security, optimize efficiency, and reinforce green initiatives.
Our Managed Print Services (MPS) program keeps your fleet and interest in mind to help you attain the following advantages:
Reduce Costs
Increase Security
Optimize Efficiency
Green Initiatives
Lexington Location (Main HQ):
(859) 276-1699 (Fax)